Within Province Travel to attend meetings, conferences, conventions, and regular meetings of associations in which the College participates, requires pre-approval of the budget manager/supervisor.Travel in and around the communities in which the claimant normally works When employees are required to attend meetings or run errands near their regular work location, receipted taxis or mileage, parking fees or reasonable meter rates will be reimbursed.Details can be found at: Adding Audio Conference Functionality to Teams Meeting NSCC Self-Service Conference options NSCC offers self-service video and audio-conferencing alternatives.Please refer to the website for up-to-date information on road conditions and safety within Nova Scotia.Otherwise, use alternate meeting methods. If travel conditions are poor, travel should be postponed until conditions improve. All travel plans must include consideration for the driving conditions. Safety Winter driving is hazardous and driving in poor conditions increases the risk of an accident.This timeline is based on the assumption that the report is accurate, with appropriate approvals. Upon approval by the Manager of Administrative Services, or a Central Finance Manager, an employee can expect to receive reimbursement within approximately two weeks.
MACPASS COBEQUID VERIFICATION
Central Office, Finance Department Responsibility It is the responsibility of the Finance Department in Central Office to pay all expense reports for travel, subject to verification and audit procedures ensuring the legitimacy of each report.Campus Managers of Administrative Services Responsibility For expense reports originating at a campus, with the exception of the Principals, the Manager of Administrative Services must verify the report for compliance to policies, reasonableness, accuracy, and completeness of each individual expense prior to approving the report.The approving budget manager/supervisor must ensure expenditures are properly supported. Budget managers/supervisors are accountable for verifying the reasonableness, accuracy, and completeness of each individual expense item on the expense report. Budget Manager/Supervisor Responsibility An employee’s budget manager/supervisor must ensure all travel arrangements are made and approved in accordance with this policy before expenditures are incurred and submitted expense reports are verified before payment is made.Employees will complete and submit their expense report using E-claims within a reasonable time period following their return (approximately 90 days) and ensure the accuracy of the claim. Employee Responsibility In advance of travel, employees must obtain authorization for travel as noted in this policy and use care in planning travel details.
These arrangements may be considered a taxable benefit.
Employees with FlexPlace arrangements will not be paid for mileage traveling between the approved off-site work location and their designated NSCC campus.college credit card, direct bill, etc.) used for the travel expenditures. The College’s Travel and Reimbursement Policy must be applied in a consistent manner regardless of the method of payment (e.g.Reimbursement for travel expenses shall be claimed using E-claims on Connect. Travel expenses must be directly related to the operations of the College. NSCC will reimburse employees for eligible travel expenses where reasonable judgment and care has been exercised.
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